City Council

NOTICE OF MEETING

REGULAR AND EXECUTIVE SESSION AGENDA
City Council
6:00 PM – Tuesday, February 13, 2024
Weatherford City Hall, City Council Chambers
303 Palo Pinto Street, Weatherford, TX

Paul Paschall, Mayor
Heidi Wilder, Place 1, Mayor Pro Tem
Zack Smith, Place 2
Matt Ticzkus, Place 3
Kevin Cleveland, Place 4
James Hotopp, City Manager
Brad Burnett, Assistant City Manager
Lance Arnold, Assistant City Manager
Rob Allibon, TOASE, City Attorney
Andrea McDonald, City Secretary

In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributed to the appropriate news media, and posted on the City website at http://www.weatherfordtx.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Weatherford website at www.weatherfordtx.gov/agendas. All meetings of the Weatherford City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford are open to the public. Public participation and written comments are invited on all open session business items.
The Mayor/Chair requests that all electronic devices be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Weatherford City Hall is wheelchair accessible and special parking is available on the south side of the building. If special accommodations are required please contact the City Secretary at 817-598-4202 a minimum of 24 hours in advance.
The City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford, as allowed, reserve the right to enter into Executive Session at any time during the course of this meeting to seek legal advice from the City Attorney on any posted agenda item as authorized by Texas Government Code, Chapter 551.071.
Unless a Work Session Agenda, or otherwise indicated, action may be taken on any of the following agenda items.

INVOCATION

CALL TO ORDER & ANNOUNCEMENT OF A QUORUM

PLEDGES OF ALLEGIANCE TO THE UNITED STATES & TEXAS FLAGS

ITEMS OF COMMUNITY INTEREST

Mayor and Council Reports on Items of Community Interest pursuant to Texas Government Code Section 551.0415 the City Council may report on the following items: (1) expression of thanks, congratulations or condolences; (2) information about holiday schedules; (3) recognition of individuals; (4) reminders about upcoming City Council events; (5) information about community events; and (6) announcements involving imminent threat to public health and safety.

APPROVAL OF THE MINUTES

5.a.

Consider approval of the minutes of the City Council Regular and Executive Session held January 23, 2024.

(Andrea McDonald, City Secretary)

012324 CC Minutes.pdf

CONSENT AGENDA ITEMS

All of the Consent Agenda Items are considered to be routine and self-explanatory and will be enacted with one motion. There will be no separate consideration of these items unless the Council or Board removes the item from Consent.

6.a.

Consider authorizing the City Manager to renew the support contract with Central Square for the Computer Aided Dispatch/Records Management System (CAD/RMS) in the amount of $87,879.30.
(Kiason Turner, IT Director)
Suggested Action:
Staff recommends approval.

6.b.

Consider approval of the combined purchases of vehicle repair services from the sole source vendor Siddons-Martin, in an amount not to exceed $150,000.00.
(Jonathan Peacock, Fire Chief)
Suggested Action:
Staff recommends approval to make combined purchases of vehicle repair services with sole source vendor Siddons-Martin in an amount not to exceed $150,000.00.

Siddons-Martin Sole Source Letter 2024.pdf

6.c.

Consider the appointment of John Hinton to the Weatherford Economic Development Board as the Planning and Zoning Commission representative.

(Heidi Wilder, Mayor Pro Tem / Matt Ticzkus, Council Member Place 3)

6.d.

Consider award of RFP 2024-007 Job Order Contracting (JOC) Program for facilities maintenance and construction related services to Harendt Construction Group, LLC in an annual program amount not to exceed $1,000,000.
(Chad Marbut, Director of Public Works)
Suggested Action:
Staff recommends approval.

RFP 2024-007 - Job Order Contracting (JOC) Program.pdf

Form 1 - Submittal Cover.pdf

Form 2 - Submittal Checklist and Table of Contents.pdf

Form 3 - Coefficient Price Proposal.pdf

Form 4 - Authorized Agent Affidavit.pdf

Form 5 - Texas Government Code Verifications.pdf

Certificate of Liability Insurance.pdf

Form 1295 - Certificate of Interested Parties.pdf

6.e.

Consider authorizing the City Manager to execute a Job Order with Harendt Construction Group, LLC under the FY24 Job Order Contracting Program for construction services related to Fire Station 1 Phase 2 improvements in an amount not to exceed $750,000.00.
(Chad Marbut, Director of Public Works)
Suggested Action:
Staff recommends approval.

Weatherford FS1 - Phase 2 - Final Plans.pdf

Floorplan Snapshot.pdf

Standard Job Order Contract.pdf

Fire Station Phase 2 - Expedited Schedule.pdf

FS1 Construction Proposal.pdf

REGULAR AGENDA ITEMS

7.a.

Consider approval to formally change the name of the Noon Lions Ringer Alley horseshoe pits at Love Street Park to The John Allison Ringer Alley, on recommendation of the Weatherford Parks and Recreation Advisory Board.

(Jaycob Kirkpatrick, Director of Parks and Recreation)
Suggested Action:
A recommendation for naming the structure in honor of John Allison was approved by the Weatherford Parks and Recreation Advisory Board on January 25, 2024. Staff recommends approval.

NamingOfCityOfWeatherfordParksStructuresRoadsAndResourcesPolicy.pdf

STAFF REPORTS

8.a.

Update on the Northwest Downtown Street Rehabilitation Project.

(Chad Marbut, Director of Public Works)

FUTURE AGENDA ITEMS

10.

EXECUTIVE SESSION ITEMS

Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in:

10.a.

Sec. 551.072. Deliberation Regarding Real Property: to deliberate the purchase, exchange, lease, or value of real property: 3303 East Bankhead Highway.

(Chad Marbut, Director of Public Works)

11.

ACTION ON EXECUTIVE SESSION ITEMS

To take action, if necessary, pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law).

12.

CITIZEN COMMENTS ON NON-AGENDA ITEMS

Residents may address the Council/Board/Commission/Committee regarding an item that is not listed on the agenda. Residents must complete a speaker card and turn it in to the Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to be limited to three (3) minutes. Speaker rules are posted at the back of the Council Chambers. The Texas Open Meetings Act provides the following: (a) If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual information given in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. (b) Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

13.

ADJOURNMENT

CERTIFICATION

I certify that this Notice of Meeting was posted on _____________________ at _____________ a.m. / p.m. as required by law in accordance with Section 551.042 of the Texas Local Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the city's website.

Posted By _______________________________

Title ___________________________________

Date/Time Removed _______________________